Under the direct supervision of the Business Manager, The Office Administrative Assistant will perform a broad range of administrative and clerical duties for Praters. These duties include, but are not limited to, reviewing and processing invoices, ensuring the integrity of all related documentation, and the timely execution of any and all assigned tasks. The Office Administrative Assistant will also be responsible for team member support and stationed in the reception area. 

 

Key Responsibilities:

Review all invoices for appropriate documentation and approval prior to payment Match Invoices to documentation and code to appropriate GL accounts Post invoices in Lawson for payment in a timely manner Identify and reconcile credits due from Partners, ensuring proper coding Verification and reconciliation of Partner statements Operate the phone system and greet guests Assist in printing various documents used in daily operations  Record daily operations team member call-ins and tardiness Perform other duties as requested by the plant management team

 

Key Requirements:

Must be 18 years of age or older High School Diploma or equivalent Proficient in Microsoft Office and Google Workplace Ability to work at a fast-paced but efficient and controlled manner Excellent interpersonal, oral and written communication skills to interact with all levels across the organization Detail-oriented; organized with ability to multitask and meet deadlines Ability to work independently without supervision and effectively manage time Ability to function as a team member and get along with others  Ability to accept supervisory coaching related to performance, work habits, and attitude Experience in Accounts Payable/Receivable, accounting or book keeping experience preferred Experience with data entry Bilingual in English and Spanish is a plus

 

This job description is intended to provide a high-level of general requirements for this position It is not a complete statement of duties, responsibilities or requirements Other duties not listed here may be assigned as necessary to ensure proper operations.