Administrative Assistant

St. Louis, MO (hybrid schedule)

Job Description

The Administrative Assistant will provide high-level administrative and operational support to the VP of HR/Talent, while also assisting the Talent Acquisition Manager with essential recruiting and coordination tasks. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the organizational backbone for busy leaders, and brings a proactive, detail-oriented approach to every assignment.

Responsibilities

Provide day-to-day administrative support to the VP of HR/Talent, including calendar management, meeting coordination, travel arrangements, and document preparation.Serve as a reliable point of contact for internal and external stakeholders on behalf of HR leadership.Assist with preparing presentations, reports, and communications as needed.Coordinate and schedule interviews across multiple teams and levels, ensuring a smooth and professional candidate experience.Manage and maintain LinkedIn job postings, including creating new postings, refreshing existing ones, and monitoring applicant flow.Support the Talent Acquisition Manager with candidate tracking, communication, and general recruiting workflow tasks.Assist with invoice processing and tracking, including submitting invoices for approval and ensuring timely payment.Maintain organized digital files, SharePoint folders, and HR documentation.Help streamline administrative processes and identify opportunities to improve efficiency within the HR and Talent Acquisition teams.Partner with HR, Talent Acquisition, and other internal teams to support ongoing initiatives and special projects.Provide general administrative support across the HR function as needed.

Essential Skills

2+ years of administrative support experience, preferably supporting HR or Talent functions.Strong organizational skills with the ability to manage multiple priorities and deadlines.Excellent communication skills and a polished, professional demeanor.Experience with scheduling tools, Microsoft Office Suite, and LinkedIn job posting tools.High attention to detail, strong follow-through, and a proactive mindset.Ability to maintain confidentiality and handle sensitive information with discretion.

Additional Skills & Qualifications

Ability to communicate effectively with C-Suite executives.Experience in organizational tasks and talent acquisition support.

Work Environment

This position is primarily remote but requires local presence in St. Louis during the contract period. If the position becomes permanent, there would be an expectation of in-office presence.

Job Type & Location

This is a Contract position based out of Saint Louis, MO.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jan 17, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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