Description

The Administrative Assistant provides high‑level support to one or more directors, ensuring smooth day‑to‑day operations and effective time management. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast‑paced environment. Responsibilities include maintaining complex executive calendars, coordinating travel, preparing correspondence, screening calls, and managing incoming communications. The ideal candidate will have 3–6 years of administrative support experience and a proven ability to support senior leaders with professionalism and discretion.

Required SkillsCalendar managementExpense managementTravel coordinationTableau reportingSocial media supportSmartsheet (preferred)Top SkillsCalendar managementExpense managementTravel coordinationTableauKey ProjectsCreating and maintaining reports using TableauManaging calendars for multiple directorsSupporting internal recognition efforts through social media postsCoordinating and booking domestic travelPreparing and submitting expense reportsDaily ResponsibilitiesProvide administrative support to California‑based leadersManage multiple executive calendars, including conflict resolution and scheduling adjustmentsCommunicate regularly with directors to ensure alignment on prioritiesUse the quarterly planning guide to proactively schedule activities up to three weeks in advanceParticipate in weekly check‑insCoordinate meetings, events, and coffeehouse connectionsMaintain flexibility to support evolving team needsTechnology RequirementsMicrosoft Office SuiteCreative platforms such as CanvaExcel or Tableau for reportingNice to have: SmartsheetNice to have: Miro BoardEducationNo degree or certifications requiredExperience3–6 years of administrative support experienceMinimum 3 years supporting leaders or teams in a similar capacityExperience LevelIntermediateJob Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $21.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jan 9, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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