Job Title: Administrative Assistant

Job Description

The AP/AR Administrator is responsible for managing both accounts payable and accounts receivable functions. This includes processing payments to vendors, recording payments from customers, maintaining accurate records, and ensuring timely reconciliation of dealership funds.

Responsibilities

Prepare checks and process payment of vendor invoices, including proper account coding.Enter invoices from all departments and research old invoices.Manage sublet inventory and record used vehicle purchases.Process daily floor plan payoffs, monthly floor plan payments, and floor plan reconciliation.Prepare schedules for sublet inventory, accounts payable, and service contracts.Receive and deposit payments, including charge card transactions.Handle monies from vehicle sales, checks for money due, drafts, and charge card payments.File finalized cash receipt records, check stubs, and bank receipts.Prepare monthly accounts receivable statements and related reports.Process daily credit card deposits and reconcile credit card schedules monthly.Research and process charge backs, returns, and bad checks.Answer accounts receivable inquiries and ensure proper follow-up.Update customer account information using computer systems.Post holdback and incentive payment statements.Verify and disperse petty cash.

Essential Skills

Experience with accounts payable and accounts receivable processes.Basic computer skills for entering invoices, updating customer accounts, preparing schedules, etc.Attention to detail for coding invoices, reconciling payments, and maintaining accurate records.Professional communication skills for interacting with employees, customers, and vendors.Ability to handle confidential financial information responsibly.Ability to work independently and as part of a team.

Additional Skills & Qualifications

High School diploma or equivalent.Ability to read and comprehend instructions and information.

Work Environment

Office environment with hours from Monday to Friday, either 8 AM to 4 PM or 9 AM to 5 PM. Business casual dress code. Work within a team of approximately three other people.

Job Type & Location

This is a Contract to Hire position based out of Philadelphia, Pennsylvania

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Philadelphia,PA.

Application Deadline

This position is anticipated to close on Sep 29, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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