We are seeking a highly organized and proactive administrative assistant to support one of the largest tech companies in Boston! This role involves providing high-level administrative support and strategic calendar management, ensuring seamless coordination of events and logistics, and contributing to team morale and dynamics. You will be the first point-of-contact for all team administrative needs and play a vital role in managing team spaces, onboarding new hires, and supporting team-wide initiatives.

ResponsibilitiesServe as the first point-of-contact for all team administrative needs.Provide daily team support, including purchasing goods and services, processing invoices, and managing expense reports.Assist with new hire setup and provide administrative support when cohort members leave the program.Manage distribution lists, security groups, and Teams groups.Offer strategic calendar management and time planning support for team events and meetings.Lead logistics and coordinate MAIDAP cohort onboarding, including communication with new hires and equipment shipment.Plan and support team events, manage logistics, and contribute to team morale.Lead space-management processes and resolve high-level space requests.Determine future space planning needs and drive space changes based on utilization data.Essential SkillsMinimum 5 years experience in event planning and coordination.Minimum 5-7 years experience with Microsoft Office Suite.Minimum 5 years experience with Outlook Calendaring.Strong organizational, interpersonal, and communication skills.Exceptional time management and attention to detail.Ability to handle multiple tasks and prioritize effectively.Experience in email scheduling, word processing, spreadsheets, and presentation software.Additional Skills & QualificationsNo degree required.Ability to lift up to 50lbs.Work Environment

This role is onsite in a fast-paced and professional office in Cambridge. The schedule is Monday to Friday, 40 hours a week, with the possibility of overtime up to 5 hours per week. Free parking is provided at the office, which is a significant perk given the city location. Equipment will be provided by the employer.

Job Type & Location

This is a Contract position based out of Cambridge, Massachusetts.

The pay range for this position is $31.00 - $36.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cambridge,MA.

Application Deadline

This position is anticipated to close on Aug 29, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.