Position Summary

The Administrative & Invoicing Coordinator is responsible for managing vendor payments, handling administrative tasks, and ensuring accurate and timely invoicing for completed jobs. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively across departments.

Key ResponsibilitiesAccounts Payable & Vendor ManagementTrack monthly expenses and process vendor payments.Verify vendor accounts and monthly orders.Resolve discrepancies related to purchase orders, contracts, invoices, or payments.Administrative SupportPerform general office duties including filing, faxing, scanning, and emailing.Order office supplies and equipment as needed.Invoicing & DocumentationSend invoices to customers via email, fax, or mail.Create purchase requisitions in Oracle/BOSS.Invoice completed jobs daily, weekly, and monthly, ensuring accuracy and proper documentation.Match and attach invoices to corresponding job files.Resolve pricing issues and ensure correct purchase orders are applied.Customer Account SetupAssist with setting up new customer accounts in BOSS by collecting and entering required information.Skills & CompetenciesTechnical Skills: Microsoft Office Suite (Excel, Outlook), ERP systems (Oracle/BOSS)Administrative Skills: Data entry, document management, customer serviceOrganizational Skills: Highly organized with strong attention to detailInterpersonal Skills: Ability to collaborate effectively with team members and vendors

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in MELROSE PARK,IL.

Application Deadline

This position is anticipated to close on Aug 22, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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