Job Title: Administrative Assistant Job Description The Administrative Assistant provides essential administrative support by managing daily tasks, streamlining communication, and ensuring seamless coordination of activities in collaboration with the Executive Administrator. This role involves working collaboratively with colleagues to maintain efficient operations and contribute to organizational success. Responsibilities + Maintain and organize calendars, scheduling appointments, and meetings as needed. + Handle incoming and outgoing correspondence, including emails, calls, and written communications, ensuring timely follow-up and action. + Prepare and edit documents, presentations, and reports with a high degree of accuracy and professionalism. + Coordinate travel arrangements, including booking flights, accommodation, and transportation. + Assist in planning and executing company events, meetings, and off-site engagements. + Maintain confidentiality and exercise discretion when handling sensitive information. + Support with expense report preparation, invoice processing, and budget tracking. + Act as a liaison between departments or external partners. + Perform other administrative duties as assigned to ensure the effectiveness and efficiency of the office. Essential Skills + Minimum of 3 years of administrative support experience, preferably in a corporate setting. + Demonstrated experience in scheduling, document preparation, and correspondence within Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools. + Experience supporting Managers, Directors, etc. + High school diploma. + Must have a valid driver's license and a vehicle. Additional Skills & Qualifications + Familiarity with project management tools or customer relationship management (CRM) systems. + Previous experience in event planning or coordination. + Post-secondary education in office administration, business or related fields. Work Environment The position is based in Mississauga next to Pearson airport requiring five days in the office. There is flexibility in hours, with the expectation of working eight hours in the office from 8 am to 4:30 pm, although earlier start times are possible. The work environment is dynamic and fast-paced, promoting internal growth opportunities. The company values promoting from within, offering a pathway to grow into an Executive Assistant role. Benefits include a long-term vacation plan and RRSP matching. Pay and Benefits The pay range for this position is $25.00 - $28.84/hr. Workplace Type This is a fully onsite position in Mississauga,ON. À propos d'Aston Carter: Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents. Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi. Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) pour connaître d’autres options d’accommodement. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.