Salary Range $13.00 - $15.00 Hourly Position Type Full Time Education Level High School Category Admin - Clerical Description Position Summary: Person in this position will be responsible for the clerical and secretarial needs of the Program Director, Program Manager & Case Manager. Essential Job Functions include those listed below. Essential Job Functions: + General administrative/secretarial support, scheduling appointments, correspondence, handling incoming/outgoing phone contacts, typing monthly, quarterly and annual reports and other related duties; + Work with management on the development of Power Point presentations; + Assist in the development of Excel spread sheets; + Assist with coordination of travel arrangements; + Coordination and preparation of designated programmatic meetings including meeting announcements, agenda, meeting material and recording/transcription of minutes of meetings; + Provide clerical support for other administrative staff as requested; + Provide clerical functions as necessary to maintain the quality of WestCare’s policies and procedures manuals; + Maintain filing system for administrative files and any other relevant files; + Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff; + Assist in the coordination of training, preparation of certificates, submission of documents for CEU certification; + Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation; and + Perform all other duties as assigned. Qualifications Essential Qualifications: Education: + High School Diploma or equivalent. Experience and Competencies: + Two (2) years of experience in providing administrative and clerical services to is preferred; + Intake and assessment experience is preferred; + Marketing and/or sales experience preferred; + Bilingual is preferred; + Excellent communication skills; + Ability to exercise good judgment and discretion; + Ability to work well in a team environment; + Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality; + Professional appearance and demeanor; + Must be culturally/linguistically sensitive to populations served; + Valid driver’s license and ability to obtain and maintain WestCare’s vehicle insurance is required; and + CPR Certification and First Aid Certification. Working Conditions: + Work is primarily performed in an office setting; and + Some outdoor activities may be required.