+ **Title: Administrative Assistant 3** + **Location: Cambridge, MA** + **Duration: 4 months (It could extend after the budget approval)** + **Work Schedule: Monday–Friday, 40 hours/week (Overtime allowed, up to 5 hours/week)** + **Pay Rate Range:** **$25 - $30/hr** **The ideal candidate must have:** + Excellent organizational, interpersonal, and communication skills + Strong judgment, problem-solving, and project management abilities + Ability to adapt quickly in a dynamic environment + High confidentiality, fairness, and professionalism + Solid time management and prioritization skills + Strong MS Office skills (Outlook, Excel, PowerPoint, etc.) + Ability to lift up to 50 lbs (occasionally) **Key Responsibilities** **1. Team Management Support** + Serve as the first point of contact for all administrative needs + Manage purchases, invoices, and expense reports + Order supplies, equipment, and event/morale items + Assist with new hire onboarding and setup + Provide offboarding support for departing members + Manage distribution lists, security groups, and Teams groups + Support leadership team administrative requests **2. Calendar Management** + Provide strategic team calendar management and planning + Schedule team-wide meetings, trainings, all-hands, morale events, and stakeholder reviews + Coordinate with executive admins for project meetings **3. Cohort Onboarding Planning & Execution** + Lead onboarding logistics for MAIDAP cohorts + Communicate with new hires prior to start date + Manage equipment orders, catering, desk assignments, and accommodations + Serve as primary contact for post-onboarding questions (badges, transportation passes, desk/equipment requests, etc.) **4. Event Coordination & Logistics** + Plan and support events (all-hands, morale, training, leadership offsites, hackathons, GIVE, onboarding/graduation events) + Handle logistics: invitations, room booking, catering, AV/tech support, setup/breakdown + Provide onsite event troubleshooting **5. Space Management & Planning** + Oversee space management processes (desk assignments, conference rooms, seating, office moves) + Maintain space maps, coordinate PC recycle pickups, and resolve space-related requests + Drive space changes based on utilization and organizational shifts **Candidate Requirements** + **Experience:** Minimum 5 years in related field + **Degree/Certification:** Not required + **Disqualifiers:** + Extensive executive assistant experience + Inability to provide references **Ideal Candidate Profile** + Independent, proactive, and detail-oriented + Strong time-management skills + Office manager or entry-level admin experience preferred + Eager, resourceful, and able to handle fast-paced environment with minimal direction **Performance Indicators** + Meeting deadlines + Quality of work + Team feedback **Top 3 Hard Skills Required** 1. **Event Planning** – Minimum 5 years (experience in office events) 2. **Microsoft Office Suite** – Minimum 5–7 years 3. **Calendaring** – Minimum 5+ years **To apply:** Please attach your updated resume ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.