Posting Description

ADMINISTRATIVE ASSISTANT II, School of Engineering and Schwarzman College of Computing – Institute for Data Systems and Society (IDSS), under minimal supervision, performs complex and diverse administrative and financial duties in support of the (faculty) Director and Director of Administration and Finance. Duties include managing a very active calendar; coordinating meetings, events and presentations; editing and proofreading all correspondence, reports, presentations, and recommendation letters; website maintenance; anticipating and initiating actions regarding office operations which require knowledge of the Institute and other departments; serving as initial point of contact for Director’s visitors; managing faculty searches and promotion cases in partnership with home departments; organizing weekly IDSS faculty lunches; coordinating complex domestic and international travel arrangements; providing travel itineraries and processing travel expenses using Concur; and providing backup as needed for other IDSS HQ events and activities.