Job Title: Administrative Assistant 2

Job Description

Join our team as an Administrative Assistant 2, where you will have the opportunity to work on revolutionary systems that make a global impact. This position is located on-site in Mesa, Arizona, offering a dynamic and engaging environment that encourages innovation and collaboration. The role requires a proactive and goal-oriented individual who is passionate about enhancing our services.

ResponsibilitiesServe as a welcome face for the organization, professionally representing the corporation and organization while communicating with internal and external customers and executives.Perform office functions such as arranging meetings and conferences, reserving conference rooms, managing conflicting Outlook calendars, creating and managing Outlook invites, and coordinating meals if necessary.Maintain business rhythm and infrastructure support, including managing weekly and monthly rhythm meetings, reviewing and purging invite lists and email distributions, housekeeping network share/SharePoint/Teams permissions and folder structure, providing examples and templates, and assisting in building organizational charts, bios, and program announcements.Arrange domestic and international travel and prepare expense reports.Assist in event planning, site visits, tours, and activities of major organizational initiatives and reviews.Operate independently to meet leadership team requirements and offer expertise to assist other functions within the organization.Maintain the organization's collaboration electronic sites and department and programmatic folders.Follow up on open actions to ensure deadlines are met and gather, compile, and report on information relevant to supervisor assignments.Provide operational support for special projects, research and obtain information, and help plan and ensure follow-through of assigned tasks.Collect, organize, and distribute mail for the support team.Purchase necessary supplies and maintain inventory within the allotted budget.Gather, compile, and report on information relevant to supervisor assignments in a timely and accurate manner.Essential SkillsHigh school diploma or GED and 2 years of experience in a customer support or administrative assistant role.Experience coordinating meetings and other events/activities using Outlook and Microsoft Teams.Proficiency in MS Office tools, including PowerPoint, Excel, Word, SharePoint, and Teams.Experience working with travel agencies to coordinate itineraries for domestic and international travel.U.S. citizenship is required.Work Environment

This position is located in an office environment with flexible work arrangements offering either a 4/10 or 9/80 schedule. The role involves exposure to a wide variety of projects and customers, fostering a friendly and collaborative team environment. The site supports the American Warfighter and partners worldwide, providing the opportunity to join a top defense contractor with long-term stable government customers and contracts.

Pay and Benefits

The pay range for this position is $21.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mesa,AZ.

Application Deadline

This position is anticipated to close on May 16, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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