Posting Description

ADMINISTRATIVE ASSISTANT 2, CITY SCIENCE, Media Lab, to provide complex administrative, financial, and operational support to the City Science research group as the operational hub supporting daily research activities in a fast-paced academic environment. Primary focus is finance, e.g., monitor budgets and expenditures; process purchasing, reimbursements, invoices, contracts, and independent contractor; maintain financial records, complete monthly Financial Review & Control; assist with administrative components of grant applications; manage PI and team calendars, meetings, and complex scheduling; triage and respond to internal and external communications; coordinate domestic and international travel, visas, itineraries, and expense reporting; serve as primary information resource for group; onboard new group members; draft routine correspondence and support day-to-day operations; support planning and coordination of the annual City Science Summit and other events; facilitate logistics for research projects, exhibitions, meetings, and demos; coordinate hiring and supervision of student workers and contractors; support academic activities, visiting students, UROPs, and deadlines; maintain research group website.