Job Title

Administration & Compliance Officer

Job Description Summary

Part-Time or Full-Time | Flexible Work Options | Global IFM Leader

Looking to grow your career in facilities administration, compliance, or data management? Join a high‑performing team supporting a long‑standing, stable client account with one of the world’s leading Integrated Facilities Management organisations.

This role is perfect for someone organised, detail‑focused, and eager to build capability across work order management, compliance, reporting, and financial administration.

Job Description

Why You’ll Love This Role

Flexible work options – part‑time or full‑time

Stable, long‑standing client account

Work with a global IFM leader

What You’ll Do

Work Order & Operations Support

Assist with work order administration from initiation to closure

Update statuses, ensure correct categorisation, and support vendor access

Help prepare monthly planned maintenance schedules and reports

Data & Reporting

Maintain accurate data across systems (JDE, Wisetrend, SWAP)

Support dashboard, KPI, and monthly reporting

Provide insights and data support to the account team

Compliance Administration

Maintain compliance documentation and upload records

Support monitoring of SWMS, contractor compliance, and statutory requirements

Provide compliance information for internal registers and audits

Financial Support

Process contractor invoices and maintain transaction records

Assist with monthly financial reporting and open PO tracking

Follow up invoice queries and escalate issues when needed

Health & Safety Support

Assist with HSSEQ documentation and safety compliance

Support integration of safety requirements into contractor works

What You Bring

1–2 years’ experience in facilities admin, property services, contract admin, accounts payable or similar

Strong organisational skills and ability to manage competing priorities

Experience with work order systems or FM platforms (advantageous)

Good understanding of compliance or regulatory processes

Strong communication skills and stakeholder engagement

Proficiency in Excel, reporting tools, and general MS Office

We're committed to providing work-life balance for our people in an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical

capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. As part of our ongoing commitment to RAP, Aboriginal or Torres Strait Island Islanders are highly encouraged to join us! We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

INCO: “Cushman & Wakefield”