Admin Services Coordinator Job ID 252228 Posted 15-Dec-2025 Service line GWS Segment Role type Full-time Areas of Interest Administrative Location(s) Lahore - Punjab - Pakistan **About the Role:** This position will be the key contact for reception services and to provide support to administrative duties required on site. **What you'll Do:** + Greet visitors warmly, determine the nature of their visit, and direct them appropriately + Answer, screen, and forward incoming phone calls while providing information, taking messages, and handling inquiries + Act as an administrative liaison to others within or outside the department and company. + Draft correspondence, compile and prepare data for administrative reports and presentations. + Coordinate unique events and conferences + Manage office supplies, ensuring adequate stock, and coordinate maintenance or repairs as needed. + Provide general administrative support, including data entry, filing, and document management + Prepare and proofread letters, emails, memos, and other documents, ensuring accuracy and professionalism + Schedule appointments, meetings, and travel arrangements for staff, maintaining accurate calendars + Support FM in day-to-day operations + Prepare materials for leadership meetings. + Maintain organized records, files, and databases, ensuring confidentiality where required + Receive, sort, and distribute incoming mail and packages, and prepare outgoing mail + Perform other duties as assigned to support the smooth operation of the office + Manage drivers and create log and support staff duties and overtime, ensuring adherence to labor laws and company policies + Coordinate and maintain the overall organization and efficiency of the office environment including R&M + Assistant associates’ queries related to fuel cards. + Coordinate vehicle maintenance and repairs and maintain records of service. + Support in Vendor coordination and WO management + supporting ad-hoc projects + Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. + Ability to effectively present information to an internal department and/or large groups of employees. + Serves as a central point of liaison with other functional areas and external stakeholders in resolving a variety of routine matters + Oversees and/or performs a range of diverse administrative activities for a manager or group of managers in an assigned functional area. + Performs other duties as assigned. + In addition to all above, other duties may be assigned by the line manager. **What you'll Need:** **Requirements:** + Individual contributor, no direct responsibility for leading others. + Bachelor’s degree or equivalent combination of education and experience. + A minimum of 2 years in Admin support Front Desk, Concierge, customer service or other hospitality experience is preferred. + Excellent telephone manner + Good basic education **QHSE:** + Acting in a manner that will not risk the health and safety of themselves and other employees affected by their actions or work, working in their area of responsibility to ensure occupational health and safety and in cooperation with the employer or employer representative and employee representative, and informing the employer representative or employee representative in the facilities and buildings in the workplace when they encounter a serious and near danger in terms of health and safety and if they see a deficiency in the protection measures, in line with the training organized by the CBRE QHSE Department and department managers and the employer’s instructions in this regard. **Why CBRE** When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. **Applicant AI Use Disclosure** We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)