1. Main responsibilities:

System support: Assist ABM and brand team to input and consolidate information in relevant systems:

• Listing preparation: new launch, sampling, brand activation’s needs, transportation

• ARIBA process and following up for approval

• UAMS (assist ABM)

• Getting AW approval + Blue system (assist ABM)

• PKG code creation: item code, bar code request (assist ABM), Gift management

Paper work: In charge of getting all paper work sign off, document storage and mailing

• Censorship paper with Gov: TVC, Print, Outdoor, Product notifications

• Handle with MoC for promotion, sampling program, contest announcement

• Contract management: check with legal, sign off contract follow up

• Invoice & payment administration, stationery order

• AW administration: storage by projects, by timing, storage hires file with designers

Logistics: In charge of arranging and booking facilities

• Book meeting room & LCD

• Logistics for team building

• Logistics for team biz trips: fly ticket, hotel booking, TES claim

• Consolidation of taxi voucher, leave record and send to relevant approver

AW and POSM follow up: In charge of tracking products, POSM delivery and quality for brand activations:

• Prepare product for sampling, product display storage & follow up with agency

• Follow up with Stock of POSM in agency warehouse

• Follow up AW progress with designer and agency upon approval of brand team

• Assist ABM (when needed) in checking quality & quantity of activation (as template from ABM (but main responsibility should be with ABM)

Budget Tracking:

• Follow up scheme utilization matched with ARIBA

• Support Assistant Brand Manager (ABM) to check with budget used in reality vs. scheme creation (with accounting team)

Competitors information consolidation: Collecting information of competitors in terms of new product, pricing update…

Activation & promotion deployment:

• Follow up with agencies & suppliers on activation design, schedule, gift management

• Explore promotion gifts, contact with suppliers and support in network follow up

Other tasks:

• Prepare listing documents for Sales channel

• Request products for activation program, sales

• Follow up Scheme & Budget Tracking

2. Requirements:

• Graduate from university with minimum 1-2 year of solid experience in Admin for Marketing at FMCG/ MNC

• Have advanced Excel skills to work with data, high sense of number is preferred

• Good at MS office & English reading skills

• Network management & communication skills to work with cross functions

• Integrity, resilient, responsible, good interpersonal and collaborative Skills

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.

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