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A well‑established organization in the transportation sector is seeking a proactive Administrative Assistant to keep office operations running smoothly, manage ongoing projects, coordinate with vendors, and provide on‑demand support to the C‑suite. This role is perfect for someone who is organized, energetic, and confident stepping into a fast‑moving environment where priorities shift and hands‑on involvement is key.

What You Will DoOffice AdministrationServe as the front‑desk presence, greeting visitors and managing incoming callsOversee daily office needs including supplies, mail, logistics, and general coordinationKeep the workspace running efficiently, especially while the team is in temporary space during renovationsProject & Vendor CoordinationBe the central point of coordination who keeps office projects moving forward seamlesslyTrack timelines and tasks for ongoing office renovation activitiesCommunicate with vendors, confirm schedules, coordinate deliveries, and escalate issues as neededMaintain Excel logs and project trackers at an intermediate levelExecutive SupportProvide support to CEO, CFO, CMO, CLO, and Chief of Safety when priorities ariseAssist with planning for board meetings including meals, room reservations, hotel arrangements, and day‑of logisticsCommunications SupportAssist with newsletters, press releases, and formatting internal communicationsAdobe or publishing experience is helpful but not requiredWho You AreExperienced in administrative or office support roles, ideally with exposure to executivesHighly organized, detail‑driven, and able to keep multiple priorities movingA go‑getter who anticipates needs, jumps in quickly, and follows throughComfortable speaking with senior leaders, visitors, and external partnersExcel‑savvy at an intermediate levelFriendly and adaptable in a busy office environmentSchedule & Work EnvironmentFully onsite in ChicagoMonday-Friday, roughly 8:00-4:30 or 7:30-4:00You will work closely with an experienced admin who will be onsite and available for support

Benefits: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

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