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The Accounts Receivable Specialist supports the accounting team by assisting with customer billing, payment processing, and follow-up on outstanding receivables. This entry-level role is ideal for someone looking to build a foundation in accounting while developing customer communication and problem-solving skills.

Key Responsibilities

Assist with preparing and sending customer invoices accurately and on time

Apply customer payments (checks, ACH, credit cards, wires) to accounts

Monitor accounts receivable aging and identify past-due balances

Support collection efforts by contacting customers via email and phone regarding open invoices

Maintain accurate records of customer communications and payment activity

Research basic billing discrepancies and escalate complex issues to senior team members

Assist with cash application, account reconciliations, and data entry

Help maintain customer account information within the accounting or ERP system

Support month-end close activities, including AR reports and reconciliations

Perform general administrative support related to accounts receivable

Qualifications

0-2 years of accounting, AR, customer service, or administrative experience

Basic understanding of accounting principles is a plus

Proficiency with Microsoft Excel and ability to learn new systems quickly

Strong attention to detail and organizational skills

Clear and professional written and verbal communication skills

Willingness to learn and take direction in a team environment

Preferred Skills

Experience working with invoicing, billing, or customer service

Familiarity with ERP or accounting software (training provided)