Accounts Receivable Specialist

Job Description

We are seeking a diligent and detail-oriented Accounts Receivable Specialist to ensure timely and accurate invoicing, maintaining a steady cash flow by efficiently managing billing functions. The specialist will play a crucial role in coordinating with various departments to ensure billing accuracy and will be responsible for preparing and auditing invoices, facilitating billing meetings, and maintaining records.

Responsibilities

Coordinate with other departments to ensure billing information accuracy.Forecast upcoming billable expenditures.Prepare draft Payment Applications and reports for project team review.Facilitate monthly billing meetings.Track upcoming material expenditures for payment.Communicate with internal and external stakeholders to ensure vendor costs are billed and/or released.Maintain records of invoices, deposits, and all payment collection correspondence.Maintain AR / External Billing processes.Prepare and send invoices and related documents.Update accounting systems and ensure information is entered in all relevant databases.Update Contract – Job Cost entries.Support collections and payables requiring additional follow-up.Maintain a working knowledge of current collection requirements.Assist in investigating payment delinquencies and monitor retainage allowances.Execute contracts and set up newly awarded projects in company systems.Assist in updating budget entries and cost coding.Maintain project-related records including contracts, bonds, and subcontracts.Confirm final values and remove them from accounting systems.Track contract changes and report/update pending changes.Process change orders and track billable costs.

Essential Skills

Experience in accounts receivable, invoicing, collections, claims, and billing.Proficiency in Sage 300, AIA billing, and high-volume billing.Experience in the construction industry.Strong skills in Microsoft Office Suite, particularly Excel.Ability to pay attention to detail and solve problems effectively.Excellent communication skills.Ability to manage time effectively and work with minimal supervision.Strong organizational skills and the ability to multi-task effectively to meet numerous deadlines.

Additional Skills & Qualifications

Experience in construction.Familiarity with general contracting processes.

Work Environment

This position is fully onsite, providing an opportunity to work closely with a great team. The role offers potential for permanent placement, fostering a collaborative and supportive work environment.

Job Type & Location

This is a Contract to Hire position based out of Lorton, Virginia.

Contact Me:

Kaitland Clawson

View my availability here:

https://www.linkedin.com/in/kaitland-clawson-552605154/

Book an appointment

Pay and Benefits

The pay range for this position is $36.06 - $43.27/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lorton,VA.

Application Deadline

This position is anticipated to close on Sep 26, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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