Position Overview

We are looking for a detail-oriented Accounts Receivable Coordinator to oversee the reporting and processing of royalty income. This role is responsible for monitoring aging reports across multiple entities, preparing financial updates for the accounting team, and supporting ad hoc analyses for special projects. You will investigate invoice discrepancies, generate revised invoices once issues are resolved, and collaborate closely with project managers to ensure accurate and timely billing.

Key ResponsibilitiesLead and support collection efforts, tailoring client communication primarily via email.Prepare collections reports, analyze outstanding vs. paid invoices, and develop customized collection strategies for each client.Proactively anticipate upcoming collection needs and adjust outreach accordingly.Conduct monthly meetings to provide summaries and cash flow updates to the CFO.Assist in all aspects of client billing processes.Essential Skills & ExperiencePrior experience in accounts receivable, aging report management, and billing collections.Proficiency with Deltek Vision/Vantagepoint.Strong Excel capabilities (e.g., pivot tables, VLOOKUPs, data analysis).Experience in billing/collections within the AEC (Architecture, Engineering & Construction) industry preferred.Ability to perform detailed invoice analysis and reconciliation.Additional QualificationsExcellent interpersonal and communication skills, with the ability to interface directly with design leaders and other stakeholders.Comfortable learning and adapting to new technologies and systems.Bachelor’s degree in Accounting required.Work Environment

This role begins with 5 days per week in-office for initial training. After ramp-up, the position will shift to a hybrid schedule of 4 days in-office and 1 day remote, based on team coverage needs. Please note that in-office requirements may return to 5 days in the future.

You’ll have the opportunity to work within a global architecture and design firm and contribute to high-impact projects with significant organizational visibility.

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay and Benefits

The pay range for this position is $33.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Feb 11, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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