Job Title: Accounts Receivable CoordinatorJob Description

We are seeking an Accounts Receivable Coordinator to manage the reporting and processing of royalty income. The role involves monitoring aging reports from multiple entities, preparing reports for senior accounting members, and conducting ad hoc analysis for special projects. The coordinator will investigate invoice discrepancies, prepare new invoices after resolving issues, and work collaboratively with project managers to ensure accurate billing.

ResponsibilitiesExtensively assist in collection efforts, tailoring communication to each client via email.Prepare collections reports, analyze unpaid vs. paid invoices, and construct client-specific collection plans.Proactively navigate upcoming collection efforts as needed.Conduct monthly meetings to provide summaries and cash flow reports for the CFO.Assist with client billing processes.Essential SkillsExperience with accounts receivable, aging reports, and billing collections.Proficiency in Deltek Vision/Vantagepoint.Strong Excel skills.Experience in billing/collections, particularly within the AEC industry.Ability to conduct invoice analysis and reconciliation.Additional Skills & QualificationsStrong interpersonal skills as the role is outward-facing and involves direct interaction with design leadership.Adaptability to new technologies.Bachelor's degree in Accounting.Work Environment

The role initially requires 5 days in person for training, with eventual hybrid flexibility of 4 days in the office and 1 day from home, depending on team coverage. This may change to 5 days in the future. The position offers exposure to high-impact projects within a global architecture and design firm.

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay and Benefits

The pay range for this position is $33.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Feb 9, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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