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The Accounts Payable Specialist is responsible for accurately processing, reviewing, and reconciling vendor invoices and payments while ensuring compliance with company policies and internal controls. This role supports timely financial close activities and maintains positive vendor relationships.

Key ResponsibilitiesInvoice Processing

Process high-volume vendor invoices in a timely and accurate manner

Perform two- and three-way matching of invoices, purchase orders, and receiving documents

Verify invoice coding, approvals, and compliance with company policies

Research and resolve invoice discrepancies and pricing issues

Payments & Vendor Management

Prepare and process payment runs (ACH, wire, check)

Reconcile vendor statements and resolve outstanding balances

Respond to vendor inquiries regarding payment status and discrepancies

Maintain vendor master data, including payment terms and tax documentation (W-9s)

Reconciliation & Close Support

Maintain accurate accounts payable aging reports

Reconcile AP subledger to the general ledger

Assist with month-end and year-end close activities

Support internal and external audits by providing AP documentation

Systems & Process Improvement

Utilize accounting systems and AP automation tools to improve efficiency

Identify opportunities for process improvements and standardization

Qualifications & Skills

Associate's or Bachelor's degree in Accounting, Finance, or related field (preferred)

2-5 years of accounts payable or related accounting experience

Strong understanding of AP processes and invoice matching

Experience with ERP systems

Proficiency in Microsoft Excel

High attention to detail and accuracy

Strong organizational and communication skills

Preferred Qualifications

Experience in high-volume or shared services environments

PO-based AP experience

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