Job Title: Accounts Payable SpecialistJob Description

The Accounts Payable Specialist will be responsible for auditing invoices against purchase orders, researching discrepancies, and approving them for payment. This role involves entering Purchase Order Receipt of invoice information into the Vexos Vancouver system, processing invoices, and maintaining invoice documentation. The specialist will also manage and reconcile the PO clearing account while ensuring proper authorization and control for Accounts Payable.

ResponsibilitiesAudit invoices against purchase orders and approve for payment.Enter Purchase Order Receipt of invoice information into the Vexos Vancouver system.Process invoices and maintain invoice documentation.Investigate issues vendors or purchasing agents have with bill payments.Compute and record charges, refunds, and freight charges.Process payments and manage/reconcile PO clearing account.Ensure proper authorization and control for Accounts Payable.Code data for input to financial data processing system.Identify and resolve problems with receiving and pricing of goods.Identify key discounts and ensure payments within discount periods.Communicate discount issues with supervisor, Materials Manager, and Controller.Understand NCM and RMA processes.Assist with monthly processing of employee credit card statements.Process annual 1099s for tax purposes.Provide backup for Payroll processing.Serve as primary backup person for Reception.Reconcile various Accounts Payable related General Ledger accounts.Assist in Fixed Asset accounting processes and identify fixed assets through AP processes.Assist in Washington B&O tax processes and identify tax-owing items.Maintain and verify W-9s on file.Essential SkillsAccounts payable experienceInvoice processingProficiency in Microsoft Office2+ years of experience in accounts payableAdditional Skills & QualificationsExperience with ACH and manual checksKnowledge of Sage softwareExperience with complex invoices (multiple line items, multiple PO numbers)Moderate to high volume processing experienceFamiliarity with the person (Quadient Hub), a partner of SageAbility to monitor inbox, review documents for accuracy, get approvals, validate payments, and maintain vendor recordsWork Environment

This is an onsite position with working hours from 7am to 4pm, Monday through Friday. The work environment is collaborative, with a supportive team atmosphere. Employees are encouraged to share ideas for company efficiency. The company fosters a healthy culture with relaxation and exercise stations, and offers incentives for healthy living through benefit discounts. The environment maintains a small family company feel, promoting internal growth and getting to know employees personally.

Job Type & Location

This is a Contract position based out of Vancouver, WA.

Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Vancouver,WA.

Application Deadline

This position is anticipated to close on Feb 6, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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