Accounts Payable Specialist

Job Description

As an Accounts Payable Specialist, you will be responsible for managing the AP Inbox, filtering and routing invoices for approval, preparing payment batches, cutting checks, and publishing analytics. You will ensure statements are consolidated and complete, contact vendors for necessary documents, and download invoices from vendor websites. Additionally, you will monitor bills to prevent late payments.

Responsibilities

Manage the AP Inbox and organize communication efficiently.Filter and route invoices to appropriate departments for approval.Prepare payment batches once invoices are approved by corresponding accountants.Cut checks and process payment batches on a weekly basis.Publish analytics and provide check run summaries to management.Consolidate statements to ensure all invoices are accounted for.Contact vendors to request missing invoices, W-9, and COI forms.Download invoices from vendor websites to maintain updated records.Track bi-weekly, monthly, quarterly, and yearly bills to avoid late payments.

Essential Skills

1+ year of Accounts Payable experience OR a Bachelor's Degree in Accounting, Finance, or a related field.Basic Microsoft Excel skills (testing required).Experience handling a high volume of invoices (200+ per week).Comfortable with manual processes.

Additional Skills & Qualifications

Familiarity with Workday or similar systems is a plus.

Work Environment

This position requires working 5 days onsite in an open-plan office with pit-style cubicles. The role offers flex hours from 7 am to 9 am, provided a consistent schedule is maintained. The workday consists of 8 hours with a 30-minute unpaid lunch break. Employees enjoy free parking at a nearby garage and easy access to public transit, being only 3 blocks from the Bethesda Metro.

Job Type & Location

This is a Contract to Hire position based out of Bethesda, MD.

Pay and Benefits

The pay range for this position is $20.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bethesda,MD.

Application Deadline

This position is anticipated to close on Feb 6, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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