As an Accounts Payable Specialist, you will play a crucial role in identifying repetitive invoice problems, analyzing root causes, and working with management to implement system-wide resolutions. You will ensure adequate controls exist to safeguard assets and prevent unauthorized payments, overpayments, and expense abuse. Additionally, you will be responsible for researching and resolving PO invoice discrepancies and credits for pricing and receiving issues.
ResponsibilitiesReview vendor credit balances monthly and work with vendors to clear credits over 90 days old.Ensure vendor statements reconcile with open payables for both processed and unprocessed invoices, maintaining them within 90 days of the invoice date.Run reports and queries to identify PO invoices with open cost messages and collaborate with the Supply Chain and vendors to resolve issues.Utilize system knowledge for problem resolution, particularly regarding invoice matching and errors.Work with procurement to resolve fatal errors, such as unit of measure, item numbers, and incorrect POs, and communicate these issues to the AP Manager and key Supply Chain members.Participate in cross-functional meetings to offer solutions and resolve issues.Resolve mismatches from electronic invoice interfaces through EDI or ODAP daily.Review and resolve open RNI receipt issues over 90 days monthly, ensuring RNI lines are under 180 days, and coordinate with the Supply Chain to close appropriate lines.Review and resolve open Vendor Returns monthly to ensure credits are received and recorded, and work with the Supply Chain to resolve open balances over 90 days.
Essential SkillsExperience with large ERP systems is required.Proficiency in invoice processing and vendor management.Ability to handle accounts payable tasks, including manual AP indexing and scanning.Skill in cutting checks and managing vendor relationships.
Additional Skills & QualificationsExperience with invoice discrepancies and invoice matching.
Work Environment
This position requires you to be onsite for 2-3 weeks for training, after which you have the option to work remotely. You may need to come in once every two weeks to physically scan mail. The role is full-time, Monday to Friday, from 8:00 AM to 4:30 PM. You will need to provide your own computer due to company policy for contractors.
Job Type & Location
This is a Contract position based out of Clearwater, Florida.
Pay and Benefits
The pay range for this position is $19.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Clearwater,FL.
Application Deadline
This position is anticipated to close on Sep 19, 2025.
\n
\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
\n\n