Accounts Payable Specialist Job Description We are seeking an experienced Accounts Payable Specialist to manage all aspects of accounts payable. The ideal candidate will evaluate costs from various vendors to find the best value, place orders, maintain office supplies, and provide back-up for representative payee functions. You will also handle building and copier issues and maintain postage machines. Responsibilities + Code and key Accounts Payable invoices into the Intacct accounting system + Scan vendor information and invoices into Intacct + Run an Aged AP report each week and cut checks as needed + Coordinate coverage for office reception function + Prepare and enter journal entries and reconcile account activity to the General Ledger + Provide AP information to the agency’s auditor and regulatory agencies as needed + Respond to vendor inquiries + Manage distribution, tracking, and reconciliation of gift cards distributed by programs + Back up support to representative payee + Negotiate contracts with selected vendors + Maintain a list of approved vendors + Perform cost analysis and benchmark costs + Inventory and order personal protective supplies and materials + Approve WB Mason program office supply orders, addressing issues with the VP + Order supplies and postage for office and sites as needed + Reconcile monthly Aged AP to Balance Sheet + Prepare and submit 1099 filings + Perform analysis of vendor activity as needed + Provide timely feedback to the VP and Director of Finance regarding AP issues + Provide Intacct AP reports to users as needed + Assure all purchases are of the highest quality + Suggest vendors to agency staff needing goods or services + Attend events to stay abreast of market trends + Distribute Inter-Office and US mail + Apply postage to all agency outgoing US mail Essential Skills + Two years of accounts payable experience + Associates degree in business administration, accounting, finance, or a related field, Bachelor's preferred + General knowledge of accounting + Intermediate to advanced computer skills + Ability to maintain and create Excel spreadsheets of Accounts Payable activity + Good communication skills with agency personnel, vendors, and other stakeholders Additional Skills & Qualifications + Experience with Intacct accounting system + Negotiation skills + Ability to perform reconciliations of account activity + Strong data entry and invoicing skills Pay and Benefits The pay range for this position is $51519.00 - $51519.00/yr. Large non-profit in Berkshire county. Workplace Type This is a fully onsite position in Pittsfield,MA. Application Deadline This position is anticipated to close on May 23, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.