Accounts Payable/Billing Specialist Job Description The Accounts Payable & Billing Specialist will be responsible for managing all aspects of corporate accounts payable. The primary focus will be on processing and paying invoices that will be billed to a portfolio of over 100+ subsidiaries in the United States. The role includes preparing, posting, and reconciling all intercompany billings associated with invoices processed through accounts payable. Responsibilities + Track and process all incoming invoices to the corporate office related to hotel reimbursements, ensuring accuracy of invoices and proper sales tax treatment. + Verify coding and ensure intercompany allocation is prepared correctly. + Input invoices into accounting software, scan & systematically link invoices, and distribute to discipline heads for review and approval. + Post intercompany billing entries or applicable accounts receivable billing entries. + Prepare authorized invoices for payment to vendors by creating check runs, providing organized backup with check detail reports for approval, printing checks, and maintaining electronic filing systems. + Input all wire and ACH payments made in lieu of checks through the accounts payable module. + Review and reconcile vendor statements, resolving any outstanding invoices. + Maintain a database to track recurring invoices on a monthly, quarterly, and annual basis. + Collaborate with various hotel personnel, corporate staff, municipal authorities, and external parties to stay current with standard operating procedures related to accounts payable and billing. + Obtain information and track details related to acquisitions or divestitures of hotels for billing accuracy. + Prepare monthly intercompany balance sheet reconciliations. + Assist with year-end procedures including tax and audit requests. + Work with the corporate accounting and finance team on ad hoc projects and special assignments. Essential Skills + Five or more years of relevant experience in accounts payable/accounts receivable preferred. + Proficiency in manual billing, invoicing, accounting, invoice processing, reconciliation, and credits. + Experience with Oracle, Oracle Fusion, Oracle Cloud, and Microsoft Excel. + Knowledge of purchase order and invoice entry processes. Additional Skills & Qualifications + Proficiency with the standard suite of Microsoft Office applications, especially Excel. + Working knowledge of Oracle is advantageous. Pay and Benefits The pay range for this position is $25.00 - $29.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Norwalk,CT. Application Deadline This position is anticipated to close on Jun 14, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.