Accounts Payable Specialist

Pay: $20–$24/hour

Schedule: Monday–Friday, 8:00am–4:30pm (30‑minute lunch)

Overview

We are seeking a detail‑oriented Accounts Payable Specialist to support the financial operations. This role is responsible for processing all accounts payable transactions—including invoices, reimbursements, refunds, and credits—across multiple campuses. The ideal candidate is organized, proactive, and committed to delivering outstanding service to both internal and external stakeholders.

Key Responsibilities

Process invoices, reimbursements, refunds, credits, and related items accurately and on time within the ERP system, following Treasury cash allocation guidelines.Monitor invoices with sensitive payment terms, rebates, or discount opportunities.Identify and resolve issues requiring additional intervention.Compile and distribute mailed payments accurately and promptly.Ensure compliance with all policies, procedures, and regulatory standards.Verify that all invoice and reimbursement submissions include proper documentation and approvals.Maintain and update supplier invoice databases for items not processed in the ERP system.Respond promptly and professionally to inquiries from departments, colleagues, and suppliers.Assist with month‑end and year‑end close activities, including 1099 filings.Support efforts to identify and pursue unclaimed funds.Maintain well‑organized records in accordance with financial and regulatory requirements.Collaborate with Supply Chain, Finance, Treasury, and other departments to ensure efficient processes and outstanding customer service.

Qualifications

Associate’s degree required2+ years of Accounts Payable experience

Must‑Have Skills

Accounts Payable experienceAssociate’s degree requiredProficiency with accounting softwareExperience processing vendor invoices and vendor communication

Nice‑to‑Have Skills

Microsoft Office (especially Excel)Administrative support skills (filing, scanning, data entry)Strong computer and data entry skillsHigh attention to detailStrong typing/WPM ability

Job Type & Location

This is a Permanent position based out of Menands, NY.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Menands,NY.

Application Deadline

This position is anticipated to close on Feb 2, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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