The Accounts Payable & Administrative Support role is responsible for managing day‑to‑day invoice processing, documentation preparation, and financial record maintenance. This position supports the accounting department by ensuring timely and accurate processing of vendor payments, maintaining clean financial files, and assisting with monthly reconciliation tasks. Strong attention to detail, organizational skills, and the ability to manage recurring weekly workloads are essential for success in this role. Invoice Processing & Verification + Process vendor invoices following weekly workflow cycles + Review invoices for accuracy, coding, proper authorization, and compliance with company policies. + Enter invoices into the accounting system, ensuring correct GL coding and proper documentation attachments. + Communicate with vendors or internal departments to resolve discrepancies or obtain missing information. Check Runs & Payment Preparation + Prepare weekly and/or bi‑weekly check runs, ensuring all invoices are properly approved and supported. + Verify payment batches for accuracy before issuing checks. + Assemble check packets, including remittance details and backup documentation, for review and signatures. + Maintain logs of completed check runs and update internal payment tracking systems. Document Preparation, Filing & Posting Support + Organize, file, and maintain financial documents (both physical and digital) to ensure easy retrieval and audit readiness. + Prepare supporting documents for posting, including invoice batches, receipts, approvals, and payment documentation. + Assist in maintaining accurate recordkeeping practices to support month‑end close and audit activities. Credit Card Reconciliation & Receipt Matching + Perform monthly two‑way matching of company credit card transactions with employee-submitted receipts. + Verify expense category accuracy and ensure compliance with company spending policies. + Investigate discrepancies, follow up on missing receipts, and work with employees to complete reconciliations. + Prepare monthly credit card reconciliation packets for accounting review. Administrative & Accounting Support + Assist with daily accounting tasks and special projects as assigned. + Support general office workflow and collaborate with team members to meet deadlines. + Provide backup support for other financial processes during high-volume periods or staff absences. Qualifications: + Bachelor's Degree in Accounting, Finance or related field, preferred + 6 months + of AP experience + Experience utilizing accounting software, highly preferred + Basic excel + Strong communication both written and verbal + Strong organizational skills Job Type & Location This is a Contract to Hire position based out of Pico Rivera, CA. Pay and Benefits The pay range for this position is $21.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Pico Rivera,CA. Application Deadline This position is anticipated to close on Jan 23, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.