Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the accurate and timely processing of all accounts payable transactions supporting multiple campuses within a large healthcare system. This includes invoices, reimbursements, refunds, credits, and related transactions across multiple payment methods.

This role plays a critical part in ensuring operational efficiency, regulatory compliance, and excellent service to internal teams and external suppliers.

Location: Menands, New York -- FULLY ON‑SITE — This position requires 100% on‑site presence.

MUST‑HAVE QUALIFICATIONS

Minimum 2 years of hands‑on Accounts Payable experienceExperience processing high volumes of vendor invoicesProficiency using accounting or ERP softwareStrong attention to detail and accuracyAbility to work full‑time on‑site, Monday through Friday

Core Responsibilities

Accounts Payable ProcessingProcess invoices, reimbursements, refunds, credits, and related transactions accurately and on time using ERP softwareFollow Treasury cash allocation guidance for payment prioritizationMonitor invoices with:Sensitive payment termsRebate or early‑payment discount opportunitiesIdentify issues requiring escalation and address them promptlyPayment & Documentation ControlCompile, verify, and distribute mailed payments in a timely mannerEnsure all invoices and expense reimbursements contain required approvals and documentationEnforce supplier file processes to ensure payments are issued to the correct:SupplierLocationPayment methodRecordkeeping & ComplianceMaintain tracking databases for invoices unable to be processed in ERPReview, update, and validate documentation at least weeklyMaintain organized, accessible records to support audits and regulatory complianceSupport & CollaborationRespond promptly and professionally to inquiries from:Internal departmentsExternal suppliersProvide guidance and support regarding invoice processing, payment status, and related policiesWork collaboratively with Supply Chain, Finance, Treasury, and other operational teams to support organizational objectivesMonth‑End & Special ProjectsAssist with monthly and year‑end close activities, including 1099 preparationSupport identification and recovery of unclaimed funds

Required Qualifications

2+ years of Accounts Payable experienceAssociate’s degree or equivalent practical experienceExperience with:Vendor invoice processingAccounting or ERP systemsStrong organizational and time‑management skills

Nice‑to‑Have Skills

Microsoft Office proficiency (Excel preferred)Administrative support experienceFiling, scanning, and document managementHigh‑volume data entry skillsStrong computer literacy and typing accuracy

Work Environment

Schedule: Monday–Friday, 8:00 AM – 4:30 PM (30‑minute lunch)Setting: Professional office environmentTeam: Accounts Payable group of 15+ employeesDress Code: Business Casual

Job Type & Location

This is a Permanent position based out of Menands, NY.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Menands,NY.

Application Deadline

This position is anticipated to close on Jan 22, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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