Job Title: Accounts Payable Associate
Job Description

We are seeking an experienced Admin Generalist/Accounts Payable professional to join our team. The ideal candidate will be responsible for preparing all invoices for payment, answering vendor inquiries, and managing accounts payable checks, EFTs, and online payments. This role requires a detail-oriented individual with excellent organizational skills and the ability to analyze information effectively.

ResponsibilitiesPrepare all invoices for payment and manage accounts payable checks, EFTs, and online payments.Answer vendor inquiries and resolve discrepancies related to purchase orders, contracts, invoices, or payments.Reconcile processed work by verifying entries and comparing system reports to balances.Analyze invoice and expense reports to charge expenses to accounts and cost centers accurately.Monitor discount opportunities and verify federal ID numbers for vendor payments.Receive and verify employee expense reports and prepare checks accordingly.Maintain accounting ledgers by verifying and posting account transactions.Verify vendor accounts by reconciling monthly statements and related transactions.Maintain historical records by scanning and filing documents efficiently.Coordinate bank activities related to payables and manage office supply orders to ensure proper inventory levels.Protect organization's value by keeping information confidential.Assist the Controller in special projects, accounts receivable, and perform administrative duties.Provide internal and external customer support via phone, email, and messaging.Work collaboratively in a team environment with a spirit of cooperation and take direction respectfully from supervisors.Perform other duties as assigned.Essential SkillsStrong administrative support and data entry skills.Excellent customer service abilities.Proficiency in Microsoft Office and QuickBooks.Ability to learn new software quickly.1-5 years of administrative experience in a similar role.Experience with accounts payable is preferred.Associates or Bachelor’s degree in accounting, finance, or a related field, or equivalent combination of education and experience.Additional Skills & QualificationsAttention to detail and organized.Ability to analyze information effectively.Proficient math skills.Direct communication style and ability to work independently.Technology skills including Microsoft Teams and Great Plains Dynamics.Work Environment

The role involves working onsite 3 days a week (Monday, Wednesday, Friday) in Northeast Portland and other days in Tualatin. The work environment includes collaboration with the controller, accounts receivable, outsourced bookkeeping, and accounts payable teams. The position offers various benefits including 401(k) with matching, dental insurance, an employee assistance program, health insurance, life insurance, paid time off, professional development assistance, tuition reimbursement, and vision insurance.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tualatin,OR.

Application Deadline

This position is anticipated to close on Aug 9, 2025.

\n

\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n