Job Title: Accounts Payable Administrator Job Description We are seeking a part-time Accounts Payable Administrator and Office Assistant to join our team. This role requires a proactive individual who can assist with various accounting activities and office tasks. The position is designed to backfill a current employee, ensuring smooth operations within our office. Responsibilities + Assist with all accounting activities, including accounts payable, timecard entry, project file maintenance, employee records, and benefit maintenance. + Secure approval for job-related invoices and enter, scan, and code all invoices through QuickBooks. + Prepare and send tax-exempt forms. + Gather timecards and enter information into QuickBooks. + Enter HR notes and paid time off in QuickBooks and process time off requests. + Manage applications and new hire packets, and communicate with employees to maintain current addresses and withholding. + Complete and post OSHA forms, maintain insurance forms and W9s, and maintain SDS books. + Restock first aid kits. + Create and maintain project files and update the current jobs list. + Type customer quotes and distribute them via email, scan, or mail. + Retrieve daily mail from the post office, deliver bank deposits, and run errands as requested. + Perform miscellaneous office tasks, such as copying, scanning, answering phones, filing, and organizing blueprints. Essential Skills + 1-3 years of experience in bookkeeping,. + Familiarity with Microsoft Outlook, Excel, and Word. + Beneficial knowledge of QuickBooks. + Strong time management and organizational skills. Additional Skills & Qualifications + 6 months to 1 year of experience in an administrative role, with accounts payable experience preferred. + A proactive, detail-oriented, and go-getter attitude. + Capability to correct and catch mistakes. + Desire to learn and improve skills. Work Environment The role requires approximately 25-30 hours per week, with flexible working hours from 8:00 AM to 1:00 PM, Monday through Friday. The position is 100% onsite. The office environment is casual, with a dress code of jeans and a nice shirt, but no shorts. The company fosters a family-friendly atmosphere, emphasizing flexibility and prioritizing family needs. Benefits include health insurance, 401k, paid time off, life insurance, paid holidays, employee lunches, and a benefit bank based on a 40-hour workweek. Local candidates are preferred, although commuting from Lincoln three days a week is acceptable Pay and Benefits The pay range for this position is $19.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Beatrice,NE. Application Deadline This position is anticipated to close on May 21, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.