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Position Summary
The Accounts Payable Specialist is responsible for processing, verifying, and reconciling vendor invoices and payments in a timely and accurate manner. This role ensures compliance with company policies, maintains strong vendor relationships, and supports accurate financial reporting.

Key Responsibilities

Process high-volume vendor invoices, including two- and three-way matching (PO, invoice, receipt)

Verify invoice accuracy, coding, approvals, and compliance with company policies

Enter invoices into the accounting system and resolve discrepancies promptly

Prepare and process weekly or monthly payment runs (ACH, wire, check)

Reconcile vendor statements and research outstanding balances

Maintain accurate AP aging and support month-end close activities

Respond to vendor inquiries and resolve payment issues professionally

Assist with audits by providing AP documentation and support

Maintain vendor master data, including W-9s and tax documentation

Qualifications & Skills

Associate's or Bachelor's degree in Accounting, Finance, or related field (preferred)

2+ years of accounts payable or related accounting experience

Strong knowledge of AP processes, including invoice matching and payment cycles

Experience with ERP systems (e.g., SAP, Oracle, NetSuite, Workday, QuickBooks)

Proficiency in Microsoft Excel (VLOOKUP/XLOOKUP, pivot tables a plus)

High attention to detail and strong organizational skills

Ability to meet deadlines in a fast-paced environment

Strong communication and problem-solving skills

Preferred Experience

High-volume invoice processing

Multi-entity or multi-currency environments

Manufacturing or Construction AP (PO-based)

Exposure to month-end close and accruals

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