Job Title: Accounting Production Assistant

Job Description

The Assistant is responsible for processing vendor invoices, verifying approvals, and ensuring timely payments via check, ACH, or virtual card. The role involves developing and maintaining production schedules to meet delivery targets and optimize resource use, as well as monitoring production rates, product standards, and workflow efficiency.

Responsibilities

Process vendor invoices, verify approvals, and ensure timely payments via check, ACH, or virtual card.Develop and maintain production schedules to meet delivery targets and optimize resource use.Monitor production rates, product standards, and workflow efficiency.Maintain vendor records, resolve payment discrepancies, and ensure compliance with company policies.Manage prepayments, credit memos, and 1099 reporting.Monitor and reconcile production costs, including labor, materials, and overhead.Collaborate with operations to ensure accurate job costing and inventory valuation.Prepare and analyze production variance reports and recommend corrective actions.Coordinate with procurement, quality assurance, and operations to resolve production issues and minimize delays.Support monthly and quarterly financial close processes related to production.Reconcile accounts payable ledgers and support audit activities.

Essential Skills

At least 2 years of experience in inventory management and invoice processing.JD Edwards ERP experienceProficiency in Microsoft Excel and strong communication skills.Experience in production scheduling and inventory control.Strong understanding of accounts payable processes.

Additional Skills & Qualifications

Diploma in a relevant field.Experience with work orders and production environment.

Work Environment

The role is onsite with working hours from 9 AM to 5 PM. The Assistant will be involved in both administrative and operational tasks, with a balanced focus on both areas. The team is supportive and offers training opportunities.

Job Type & Location

This is a 4 month contract position based out of Waukesha, Wisconsin.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Waukesha,WI.

Application Deadline

This position is anticipated to close on Sep 4, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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