Key Responsibilities 1. Financial Management & Reporting - Prepare and maintain monthly management accounts and financial statements. - Monitor and analyse financial performance, highlighting variances against budgets and forecasts. - Manage the month-end and year-end closing processes. - Prepare annual financial packs for external auditors. - Ensure timely submission of statutory returns (VAT, PAYE, Income Tax, etc.). - Create financial dashboards and reports within Zoho Analytics. 2. Accounting Operations - Manage daily accounting operations (accounts receivable, payable, bank reconciliations, journals). - Capture and reconcile all financial transactions in Zoho Books / Zoho Inventory. - Process supplier invoices, payments, and customer receipts accurately and timeously. - Reconcile creditor and debtor accounts monthly. - Ensure stock and inventory values are correctly reflected in the accounting system. 3. Budgeting, Forecasting & Cost Control - Develop and manage annual budgets and financial forecasts. - Track production and logistics costs to ensure profitability per product line. - Identify cost-saving opportunities and support pricing strategy decisions. - Maintain accurate costing models for school and sports bags (including materials, labour, and freight). 4. Cash Flow & Treasury Management - Monitor daily cash flow and prepare weekly cash flow forecasts. - Manage banking relationships and ensure sufficient working capital. - Oversee payment schedules and supplier settlements to maintain cash efficiency. 5. Compliance & Governance - Ensure compliance with South African financial, tax, and labour legislation. - Manage all SARS submissions (VAT201, EMP201/501, Provisional Tax). - Maintain and file statutory company records (CIPC, UIF, COIDA, etc.). - Liaise with auditors, tax consultants, and other financial service providers. 6. Zoho Systems Management - Maintain and optimize Zoho Books, Zoho Inventory, and Zoho CRM for financial tracking. - Ensure data integrity between inventory, sales, and financial modules. - Implement process automation and improve system-based reporting. - Train staff on correct use of Zoho for invoicing, purchase orders, and stock management. 7. Management Support - Support Sales & Operations teams with costing, pricing, and margin analysis. - Provide management with regular financial insights for decision-making. - Assist with internal control improvements and SOP documentation. Daily Tasks - Record and reconcile all bank transactions in Zoho. - Review and approve supplier invoices and customer payments. - Monitor stock valuation and COGS postings. - Update daily cash flow tracker. - Check sales invoices and ensure accurate posting to ledgers. Weekly Tasks - Prepare weekly cash flow report and send to management. - Reconcile creditors, debtors, and bank accounts. - Review stock movement reports in Zoho Inventory. - Follow up on outstanding customer payments. - Verify logistics and supplier costs against purchase orders. Monthly Tasks - Prepare management accounts and financial performance reports. - Conduct full month-end reconciliation (bank, stock, VAT, payroll). - Update and review budget forecasts. - Submit VAT and payroll declarations. - Meet with management to review performance, margins, and cost-saving measures.