Job Title: Accounting Assistant

Location: Lenox, MA

Description

Join a company with a vibrant culture and opportunities to develop your career. The Accounting Assistant

will work together with the core accounting team. Responsibilities include but not limited to:

- Coding such items as invoices, expense reports, check requests, etc., with correct codes

conforming to standard procedures, ensuring proper entry into the financial system

- Vendor correspondence and compliance; subcontractor insurance and lien waiver tracking and

credit applications from vendors

- Electronic processing of subcontractor contracts and tracking receipt required documents

- Sales and use tax assignments and tracking, along with tax exemption certificates

- Attaching the corresponding delivery slips to incoming invoices with all supporting documentation

- Investigating and resolving problems associated with processing of invoices and purchase orders

- Assisting with monthly status reports, and monthly closings.

- Reconciling various accounts by identifying errors in posting or omissions; applying appropriate

accounting standards

- Receiving, researching and resolving a variety of routine internal and external inquiries

concerning account status, including communicating the resolution of discrepancies to

appropriate persons.

- Filing, maintaining, and distributing accounting documents, records and reports

- Performing other duties as required to support Accounting Department

Qualifications:

- College Degree or 3 years relevant experience

- One-year experience in AP and office environment

- Computer and software savvy

- Comfortability with a paperless environment

- Energetic “people person” attitude

- Detail oriented and understanding of accounting practices

- Sage 300 software and/or cost accounting knowledge a plus

Skills

Accounts payable, Invoice processing, Invoicing, Data entry, deposit verification, phone etiquette

Top Skills Details

Accounts payable, Invoice processing, Invoicing, Data entry

Additional Skills & Qualifications

Will be interacting with vendors daily on the phone. AP - processing 400-500 invoices monthly

Experience Level

Entry Level

Pay and Benefits

The pay range for this position is $55000.00 - $65000.00/yr.

Will be provided by client when offer letter is sent.

Workplace Type

This is a fully onsite position in Lenox,MA.

Application Deadline

This position is anticipated to close on Sep 22, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.