Job Title: Accounting AdministratorJob Description

Join a dynamic team in the architecture, design, and engineering industry as an Accounting Administrator. You will process 30–50 vendor invoices weekly, ensuring accuracy and timely entry, prepare and reconcile employee expense reports, and perform accounts receivable (AR) and accounts payable (AP) functions. Additionally, you will conduct general collections and credit follow-up with vendors, assist with vendor onboarding, and maintain organized records of financial transactions. Your role will also involve reconciling bank statements, assisting with month-end close activities, and supporting internal audits.

ResponsibilitiesProcess 30–50 vendor invoices weekly, ensuring accuracy and timely entry.Prepare and reconcile employee expense reports.Perform accounts receivable (AR) and accounts payable (AP) functions.Conduct general collections and credit follow-up with vendors.Assist with vendor onboarding, maintenance, and periodic updates.Maintain organized records of financial transactions and supporting documentation.Reconcile bank statements and assist with month-end close activities.Support internal audits by preparing documentation and responding to inquiries.Enter and update financial data in spreadsheets and accounting systems.Assist with purchase order tracking and matching to invoices.Provide general administrative support to the accounting and finance team.Essential SkillsProficiency in accounting, accounts payable, accounts receivable, and data entry.Experience with invoicing and expense management.Strong proficiency in Microsoft Excel and Microsoft Office.1–2 years of experience in an accounting or administrative support role, preferably within the AEC industry.Excellent attention to detail and organizational skills.Strong communication and follow-up abilities.Ability to work independently and manage multiple priorities.Additional Skills & QualificationsAssociate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.Familiarity with basic accounting principles and financial reporting.Positive attitude and professionalism.Experience with Deltek software is beneficial.Work Environment

Enjoy a flexible work environment with work-from-home options on Monday and Friday, and in-office presence from Tuesday to Thursday. The office is located on Wacker Drive, overlooking the Chicago River, near the Clark & Wabash CTA train stop. The quiet and focused work environment, with low noise levels, offers a serene setting akin to a library. You will be part of an administrative team of six in a shared cubicle-style area, within a larger office of 25-30 employees. This role is ideal for self-motivated individuals who thrive in a professional, mission-driven atmosphere.

Job Type & Location

This is a Contract to Hire position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Chicago,IL.

Application Deadline

This position is anticipated to close on Feb 16, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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