Job Title: Accounting Administrator

Job Description

We are seeking a meticulous and organized Accounting Administrator to join our dynamic finance team. In this role, you will be responsible for processing vendor invoices, reconciling expense reports, and maintaining accurate financial records. You will play a crucial role in accounts receivable and payable functions, assisting with vendor onboarding and supporting internal audits.

ResponsibilitiesProcess 30–50 vendor invoices weekly, ensuring accuracy and timely entry.Prepare and reconcile employee expense reports.Perform accounts receivable (AR) and accounts payable (AP) functions.Conduct general collections and credit follow-up with vendors.Assist with vendor onboarding, maintenance, and periodic reviews.Maintain organized records of financial transactions and supporting documentation.Reconcile bank statements and assist with month-end close activities.Support internal audits by preparing documentation and responding to inquiries.Enter and update financial data in spreadsheets and accounting systems.Assist with purchase order tracking and matching to invoices.Provide general administrative support to the accounting and finance team.Essential SkillsProficiency in accounting principles and financial reporting.Strong skills in accounts payable and receivable functions.Experience with data entry and invoicing.Advanced proficiency in Microsoft Excel and familiarity with Microsoft Office.Experience in expense management and working with accounting software such as Deltek.Additional Skills & QualificationsAssociate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.1–2 years of experience in an accounting or administrative support roleExcellent attention to detail and organizational skills.Strong communication and follow-up abilities.Ability to work independently and manage multiple priorities.Work Environment

You will be working in a collaborative and supportive office environment, equipped with modern technology and tools necessary for efficient financial management. The position requires regular office hours with a business casual dress code. You will have access to resources and support from the accounting and finance team to ensure accuracy and efficiency in your work.

Job Type & Location

This is a Contract to Hire position based out of Chicago, Illinois.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Chicago,IL.

Application Deadline

This position is anticipated to close on Aug 29, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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