Job Posting Title:

Accountant II

----

Hiring Department:

University Housing and Dining

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Mar 02, 2026

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

BENEFITS: UT Austin offers a competitive benefits package that includes:  

100% employer-paid basic medical coverage 

Free Capital Metro bus rides

Retirement contributions  

Paid vacation, sick time, and holidays

Career growth & professional development

Please visit our Human Resources (HR) website at https://hr.utexas.edu/ to learn more about the total benefits offered when you join our team!

Purpose

The Accountants Receivable Accountant II will be responsible for processing vouchers for University Housing and Dining’s (UHD) Accounts Receivable team which includes discrepancies, coding and research. Will coordinate with the Office of Accounting for all UHD accounts and assist with complex administrative decisions for accounting requiring the use of initiative, judgment and coordination with internal and external entities. 

Responsibilities

Monitors and manages customer inquiries received through the Accounts Receivable team email inbox, ensuring timely, accurate, and professional responses. Documents, tracks, and resolves inquiries in the designated tracking system in accordance with departmental procedures. Maintains consistent, effective communication with University departments and external vendors through email and other methods of communication. Investigates, analyzes, and resolves invoicing and vendor payment issues promptly to support accurate financial operations and high customer service standards.

Process student billing of housing, dining, related fees, and collections. Efficiently navigate between multiple systems to resolve complex billing issues from students, parents, staff, and other departments. Remain proficient in explaining housing and dining bills, as well as assisting in the maintenance of billing, rates, and associated processes for all UHD student housing options. Additional duties as assigned.

Processes and reviews DEFINE vouchers, including interdepartmental transfers, deposits, payments, and corrections. Ensures accurate coding, reconciliation, and posting of financial transactions to the general ledger. Audits, reviews, and approves vouchers to include but are not limited to VP2, VC1, VTA, VT6, VJ1, VT5, VP3 with minimal supervision. Reconciles departmental general ledger balances with Main Accounting to ensure accuracy, completeness, and compliance. Applies University, state, and departmental rules, regulations, and policies to ensure financial transactions are processed appropriately.

Manage accounts receivable activities related to student and resident meal plans, including billing, adjustments, refunds, and reconciliations.  Process and post meal plan charges, payments, credits, and corrections accurately and in a timely manner.  Monitor meal plan account balances and follow established procedures for resolving outstanding balances or discrepancies. Investigate and resolve billing inquiries from students, parents, and campus partners, providing clear and professional communication. Coordinate with Housing, Dining, Student Accounts, and IT systems teams to ensure meal plan data integrity and system accuracy. Review meal plan enrollment changes (additions, cancellations, upgrades) and ensure proper financial impact is reflected in the accounting system. Reconcile meal plan accounts to the general ledger and supporting reports, identifying and correcting variances as needed. Maintain accurate documentation and records in accordance with university policies, internal controls, and audit requirements.

Attend meetings, act as a liaison and provide accounts receivable expertise or assist and answer any questions related to student or UHD departmental receivables. Provide support for UHD Accounts Payable and Revenue Services processes. Maintain documented procedures on processes related to accounts receivable.

Required Qualifications

Bachelor's Degree in accounting or related field.

At least 2 years governmental or commercial accounting.

Use of standard office machines with knowledge of the operations, uses and capabilities of data processing equipment.
 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with University of Texas at Austin policies and procedures.

Experience with reconciliation, budgeting, or financial analysis in a higher-education environment.

Experience with reporting tools or financial systems listed below, such as DEFINE, StarRez, and CS Gold.

Advanced Excel skills.

Strong organizational skills and attention to detail.

Excellent communication and customer service skills.

Demonstrated ability to work independently and as part of a team.

Salary Range

$58,000 + depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation
 

Work Shift

Monday - Friday, 8:00AM - 5:00PM, hours and days may vary due to business needs.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.